Complete Field List
The following default record types are provided:
EnquiryA
(Archives),
EnquiryL (Local
Studies Libraries) and
EnquiryM
(Museums). These samples show the default fields supplied with Calm in the
default order.
Please note: the sample records will open in a new window, when you have
finished and wish to return to this page, use the cross in the top right corner
to close the window.
There are several ways in which you may customise the default Calm record types.
For example, you can
add or remove fields
from the record types or
change the order
in which fields are displayed
in the templates using the Admin program.
The following is a list of all fields available for the Enquiry database; this
includes the fields that are provided as part of the default templates plus a
pool of additional fields which you may use to customise the record types.
ENQUIRY DATABASE
Field name Attributes
| Address |
Text field Actual name is “UserAddress” but displayed as “Address” |
| ADMIN_DETAILS |
This field is displayed as a section heading and cannot have content
typed into it. Hidden |
| AmountPaid | Currency field |
| Body |
Wrapped text field Actual name is “CorpName” but displayed as “Body” |
| ChargeAmount | Currency field |
| CHARGES | This field is displayed as a section heading and cannot have content typed into it. |
| ChaseDate | Date field |
| ChaseTime | Time field |
| Class |
Identifier field This is an authority controlled field |
| CONTENT | This field is displayed as a section heading and cannot have content typed into it. |
| CorpCode | Identifier field |
| Created | DO NOT DELETE Date field Hidden You will receive an error message if you try to save an Enquiry record with more than one Created field, if the One-per-record validation option is set in the Record drop down menu. |
| Creator | DO NOT DELETE Identifier field Hidden You will receive an error message if you try to save an Enquiry record with more than one Creator field, if the One-per-record validation option is set in the Record drop down menu. |
| DatePaid | Date field |
| Description | Wrapped text field |
| Document | Document field |
| DoneDate | Date field |
| DoneTime | Time field |
| Line of text field | |
| EnqRefNo |
Text field This is a unique field. This field is prefixed by 'ENQ' as a default. |
| EnqStatus | Line of text field |
| EnqType | Line of text field |
| ENQUIRER | This field is displayed as a section heading and cannot have content typed into it. |
| Enquiry | Wrapped text field |
| Event |
Line of text field This is an authority controlled field |
| EventKey |
Line of text field This is an authority controlled field which displays entries from the EventName field in the Events database. |
| FaxNo | Text field |
| FundAmount | Currency field |
| FundId |
Identifier field This field has a picklist, which is displayed as a popup. |
| History |
Wrapped text field Press the button (next to the field) to insert today's date in the field, then type some text. Click again to repeat. |
| IDENTITY | This field is displayed as a section heading and cannot have content typed into it. |
| Image |
Graphics field This field has a picklist, which is displayed as a popup. |
| InformationSent | Date field |
| Keywords | Wrapped text field |
| Launch | Document field |
| Modified | DO NOT DELETE Date field Hidden You will receive an error message if you try to save an Enquiry record with more than one Modified field, if the One-per-record validation option is set in the Record drop down menu. |
| Modifier | DO NOT DELETE Identifier field Hidden You will receive an error message if you try to save an Enquiry record with more than one Modifier field, if the One-per-record validation option is set in the Record drop down menu. |
| MoneyOwed | Currency field |
| MoneyRecd | Currency field |
| Multimedia | Multimedia field |
| Notes | Wrapped text field |
| NotificationSent | Date field |
| PaymentMethod | Line of text field |
| Person |
Line of text field This is an authority controlled field |
| PersonKey |
Line of text field This is an authority controlled field which displays entries from the PersonName field in the Persons database. |
| Place |
Line of text field This is an authority controlled field |
| PlaceKey |
Line of text field This is an authority controlled field which displays entries from the Set field in the Places database. |
| Price | Currency field |
| PROGRESS | This field is displayed as a section heading and cannot have content typed into it. |
| RecordId |
DO NOT DELETE Unique identifier for this record This is a read only field. Hidden |
| RecordName | DO NOT DELETE Line of text field Hidden |
| RecordStandard |
DO NOT DELETE Identifier field The standard this record adheres to, regarding EAD format. Hidden |
| RecordType | DO NOT DELETE Line of text field Hidden |
| Repository |
Line of text field This field has a picklist, which is displayed as a popup. |
| Response | Wrapped text field |
| Salutation | Line of text field |
| Set |
Line of text field Set is a tree field. The '/' character should be used in this field as a separator to indicate the different hierarchical levels shown in the tree display. Click the button (next to the field) to view or close the tree. This is a unique field. You will receive an error message if you try to save an Enquiry record with more than one Set field, if the One-per-record validation option is set in the Record drop down menu. |
| Sources | Wrapped text field |
| StartDate | Date field |
| StartTime | Time field |
| Subject |
Line of text field This is an authority controlled field which displays entries from the Term field in the Subjects database. |
| SubjectGroup |
Line of text field This is an authority controlled field |
| Summary | Wrapped text field |
| TelNo | Text field |
| Text | Text field |
| Thumbnail | Graphics field |
| Title | Wrapped text field |
| Type |
Line of text field This is an authority controlled field |
| User |
Line of text field This is an authority controlled field The default enquiry record has just one User field, but you can use Field, Insert to add repeat User fields. |
| UserDate1 to UserDate9 | Date field |
| UserId | Line of text field |
| UserInteger1 to UserInteger9 | Integer field |
| UserNumber1 to UserNumber9 | Number field |
| UserPeriod1 to UserPeriod9 | Period field |
| UserText1 to UserText9 | Line of text field |
| UserWrapped1 to UserWrapped9 | Wrapped text field |