Complete Field List
The following default record types are provided:
Report,
Transfer,
Uncatalogued
and Rejection.
These samples show the default fields supplied with Calm in the default order.
Please
note: the sample records will open a new window, when you have
finished and wish to return to this page, use the cross in the top right corner
to close the window.
There are several ways in which you may customise the default Calm record types.
For example, you can
add or remove fields
from the record types or
change the order in which
fields are displayed
in the templates using the Admin program.
The following is a list of all fields available for the Consrvtn database; this
includes the fields that are provided as part of the default templates plus a
pool of additional fields which you may use to customise the record types.
CONSRVTN DATABASE
Field name Attributes
| AccNo | Line of text field |
| ADMIN_DETAILS |
This field is displayed as a section heading and cannot have content
typed into it. Hidden |
| AltRefNo | Line of text field |
| Analysis1 to Analysis4 | Wrapped text field |
| ArrivalType |
Line of text field This field has a picklist, which is displayed as a popup. |
| AssignedTitle | Wrapped text field |
| CATALOGUE | This field is displayed as a section heading and cannot have content typed into it. |
| Condition | Wrapped text field |
| ConditionAfter |
Wrapped text field The contents of this field will be copied to the Condition field in the Catalogue record when the item is returned to the Catalogue. |
| ConditionBefore |
Wrapped text field This is copied from the Condition field in the Catalogue record. |
| CONSERVATION | This field is displayed as a section heading and cannot have content typed into it. |
| Conservator | Text field |
| ConsStatus |
Line of text field This field has a picklist, which is displayed as a popup. |
| Created | DO NOT DELETE Date field Hidden You will receive an error message if you try to save a conservation record with more than one Created field, if the One-per-record validation option is set in the Record drop down menu. |
| Creator | DO NOT DELETE Identifier field Hidden You will receive an error message if you try to save a conservation record with more than one Creator field, if the One-per-record validation option is set in the Record drop down menu. |
| Date | Period field |
| DateDone | Date field |
| DateRequired | Date field |
| DateStarted | Date field Automatically completed with today's date when the record is transferred to conservation. |
| Description | Wrapped text field |
| Document | Document field |
| EntryNumber | Line of text field |
| Extent | Text field |
| Format | Wrapped text field |
| FundAmount | Currency field |
| FundId | Identifier field |
| Image |
Graphics field This field has a picklist, which is displayed as a popup. |
| ImageAfter |
Graphics field This field has a picklist, which is displayed as a popup. |
| ImageBefore |
Graphics field This field has a picklist, which is displayed as a popup. |
| ImageDuring |
Graphics field This field has a picklist, which is displayed as a popup. |
| Item |
Wrapped text field This is a mandatory field. |
| JobNo |
Text field This field is a Serial Number, the next available number is automatically assigned from the Admin program, but it is not automatically inserted into the field. You can either enter your own data or press the Insert key to enter the automatically generated JobNo. |
| Launch | Document field |
| Location | Text field |
| Materials | Wrapped text field |
| Method | Wrapped text field |
| Modified | DO NOT DELETE Date field Hidden You will receive an error message if you try to save a conservation record with more than one Modified field, if the One-per-record validation option is set in the Record drop down menu. |
| Modifier | DO NOT DELETE Identifier field Hidden You will receive an error message if you try to save a conservation record with more than one Modifier field, if the One-per-record validation option is set in the Record drop down menu. |
| Multimedia | Multimedia field |
| Notes | Wrapped text field |
| ObjectNumber | Line of text field |
| OriginalStatus | Identifier field |
| PhysicalDescription | Wrapped text field |
| Priority |
Text field This is copied from the ConservationPriority field in the Catalogue record. |
| PROGRESS | This field is displayed as a section heading and cannot have content typed into it. |
| RCN | DO NOT DELETE Line of text field Hidden This is a read only field. This field has default content |
| Reason | Line of text field |
| RecordId |
DO NOT DELETE Unique identifier for this record This is a read only field. Hidden |
| RecordName | DO NOT DELETE Line of text field Hidden |
| RecordStandard |
DO NOT DELETE Identifier field The standard this record adheres to, regarding EAD format. Hidden |
| RecordType | DO NOT DELETE Line of text field Hidden |
| RefNo | Line of text field |
| RepairMaterials | Wrapped text field |
| RepairMethod | Wrapped text field |
| ReportDate | Date field Automatically completed with today's date when the record is created. |
| Repository |
Line of text field This is for external items that are not stored in your own catalogue. This field has a picklist, which is displayed as a popup. |
| Requirements | Wrapped text field |
| ReturnDate | Date field Automatically completed with today's date when the item is returned to the Catalogue. |
| Set |
Line of text field Tree field This is an authority-controlled field. This is a unique field. You will receive an error message if you try to save a conservation record with more than one Set field, if the One-per-record validation option is set in the Record drop down menu. |
| Survey | Wrapped text field |
| Task | This field is displayed as a section heading and cannot have content typed into it. |
| TASKS |
This field is displayed as a section heading and cannot have content
typed into it. You will receive an error message if you try to save a conservation record with more than one TASKS field, if the One-per-record validation option is set in the Record drop down menu. |
| Text | Text field |
| Thumbnail | Graphics field |
| TimeEstimated | Text field |
| TimeTaken | Text field |
| Title |
Wrapped text field This is a mandatory field. |
| Treatment |
Wrapped text field This field has a picklist, which is displayed as a popup. |
| UserDate1 to UserDate9 | Date field |
| UserInteger1 to UserInteger9 | Integer field |
| UserNumber1 to UserNumber9 | Number field |
| UserPeriod1 to UserPeriod9 | Period field |
| UserText1 to UserText9 | Line of text field |
| UserUnique1 to UserUnique9 |
Line of text field This is a unique field. |
| UserWrapped1 to UserWrapped9 | Wrapped text field |