ObjectNumber Tree
The ObjectNumber tree is one of the two tree views available for Museum records in the Catalogue database; it is accessible under the Tree menu button in the Side button strip.
The ObjectNumber tree is the tree that is created by the contents of the ObjectNumber field in the catalogue records. The ObjectNumber field uses full stops (.) as separators to create the tree hierarchy which represents the structure of your collections.
To access the ObjectNumber Tree:
- In the side button strip, click the
button - Click the
button
The ObjectNumber tree will appear to the left of the current record
Creating ObjectNumber Trees
There are a number of ways to create new records in an ObjectNumber tree hierarchy.
When adding a Collection to the catalogue the records can be added in any order. However it is preferable and most straightforward to build a collection starting with the record which will sit at the top of the hierarchy, and working down through to the lower levels.
Generally, you will use the Object Collection record type for the record at the top level and the Object record type for all subsequent levels.
To start building a collection in the Catalogue database, you will need a new record to sit at the top of the tree.
This may be created by Adding an Entry Record to the Catalogue or by Creating a New Catalogue Record in the Catalogue database.
Complete your record by filling in the basic fields. NB: the mandatory fields are ObjectNumber and ObjectName. Any record which contains an ObjectNumber may be added to a collection in a tree hierarchy.
You can add a record below the current one i.e. one level down in the hierarchy, at the same level, or one level above.
Calm refers to records which are a level lower than another record as “child” records.
Calm refers to records which are at the same level as each other as “sibling” records.
You can create tree hierarchies of Museum Catalogue records by:
- Creating new records and completing the ObjectNumber field with a reference which places the record in an existing tree hierarchy
- By right clicking in the tree itself and using options from the Tree Menu.