Complete Field List
The following default record types are provided:
People,
Person,
Family and
Corporate. These
samples show the default fields supplied with Calm in the default order.
Please note: the sample records will open in a new window, when you have
finished and wish to return to this page, use the cross in the top right corner
to close the window.
There are several ways in which you may customise the default Calm record types.
For example, you can
add or remove fields
from the record types or
change the order in which
fields are displayed
in the templates using the Admin program.
The following is a list of all fields available for the Persons database; this
includes the fields that are provided as part of the default templates plus a
pool of additional fields which you may use to customise the record types.
PERSONS DATABASE
Field name Attributes
| Activity | Wrapped text field |
| AdditionsToName | Line of text field |
| Address | Text field |
| ADMIN_DETAILS |
This field is displayed as a section heading and cannot have content
typed into it. Hidden |
| AdminStatus | Wrapped text field |
| AdminStucture | Wrapped text field |
| AuthorizedFormsOfName | DO NOT DELETE Wrapped text field Actual name is “PersonName” but displayed as “AuthorizedFormsOfName” This is a read only field. You do not need to type anything into the AuthorizedFormsOfName field as it will be automatically completed in accordance with the NCA and ISAAR standards on name authorities (once you have completed the other fields in the first part of the record), from the following fields: Surname, Forenames, PreTitle, Title, Dates and Epithet |
| Born | Integer field |
| ChangedFrom |
This is a read only field. You will receive an error message if you try to save a Name record with more than one ChangedFrom field, if the One-per-record validation option is set in the Record drop down menu. This is a unique field. |
| ChangedTo |
This is a read only field. You will receive an error message if you try to save a Name record with more than one ChangedTo field, if the One-per-record validation option is set in the Record drop down menu. This is a unique field. |
| Class | Wrapped text field |
| Code | DO NOT DELETE Line of text field A unique number, the next available number (including your own prefix and suffix if required, the default prefix is 'DS/UK/') is automatically assigned from the Admin program. When you add a Name authority to a Catalogue record, it is the Code field which is copied and displayed on the Catalogue record. |
| CONTROLAREA | This field is displayed as a section heading and cannot have content typed into it. |
| CorporateName | DO NOT DELETE Wrapped text field |
| Created | DO NOT DELETE Date field Hidden You will receive an error message if you try to save a Name record with more than one Created field, if the One-per-record validation option is set in the Record drop down menu. |
| Creator | DO NOT DELETE Hidden You will receive an error message if you try to save a Name record with more than one Creator field, if the One-per-record validation option is set in the Record drop down menu. |
| Culture | |
| DatesAndPlaces | Wrapped text field |
| DatesOfExistence | DO NOT DELETE Period field Actual name is “Dates” but displayed as “DatesOfExistence” You will receive an error message if you try to save a Name record with more than one DatesOfExistence field, if the One-per-record validation option is set in the Record drop down menu. |
| DESCRIPTIONAREA |
This field is displayed as a section heading and cannot have content
typed into it. Actual name is “INFORMATIONAREA” but displayed as “DESCRIPTIONAREA” |
| DescriptionDates | Wrapped text field |
| Died | Integer field |
| Epithet | DO NOT DELETE Wrapped text field You will receive an error message if you try to save a Name record with more than one Epithet field, if the One-per-record validation option is set in the Record drop down menu. |
| FamilyName | DO NOT DELETE Wrapped text field You will receive an error message if you try to save a Name record with more than one FamilyName field, if the One-per-record validation option is set in the Record drop down menu. |
| Forenames | DO NOT DELETE Wrapped text field You will receive an error message if you try to save a Name record with more than one Forenames field, if the One-per-record validation option is set in the Record drop down menu. |
| Gender |
Wrapped text field This field has a picklist, which is displayed as a popup. |
| Genealogy |
Wrapped text field Actual name is “FamilyTree” but displayed as “Genealogy” |
| GeneralContext |
Wrapped text field Actual name is “OtherInfo” but displayed as “GeneralContext” |
| Group | Line of text field |
| History |
Wrapped text field Actual name is “Nationality” but displayed as “History” |
| IdentifiersForCorpBodies |
Wrapped text field Actual name is “LegalNumbers” but displayed as “IdentifiersForCorpBodies” |
| IDENTITYAREA |
This field is displayed as a section heading and cannot have content
typed into it. Actual name is “AUTHORITYCONTROL” but displayed as “IDENTITYAREA” |
| Image | Graphics field |
| Initials | Line of text field |
| InstIdentifer | Line of text field |
| InternalStructures |
Wrapped text field Actual name is “AdminStructure” but displayed as “InternalStructures” |
| Jurisdiction | DO NOT DELETE Wrapped text field |
| Language | Line of text field |
| LegalStatus | Wrapped text field |
| LevelOfDetail | Text field |
| LinguisticGroup | |
| Link | DO NOT DELETE Wrapped text field This is a read only field. This is a unique field. |
| MaintenanceNotes | Wrapped text field |
| Mandates | Wrapped text field |
| Modified | DO NOT DELETE Date field Hidden You will receive an error message if you try to save a Name record with more than one Modified field, if the One-per-record validation option is set in the Record drop down menu. |
| Modifier | DO NOT DELETE Hidden You will receive an error message if you try to save a Name record with more than one Modifier field, if the One-per-record validation option is set in the Record drop down menu. |
| Multimedia | Multimedia field |
| NameNotes | Wrapped text field |
| Notes | Wrapped text field |
| Occupation | |
| OtherFormsOfName | DO NOT DELETE Wrapped text field Actual name is “NonPreferredTerm” but displayed as “OtherFormsOfName” |
| ParallelFormsOfName | DO NOT DELETE Wrapped text field Actual name is “ParallelEntry” but displayed as “ParallelFormsOfName” |
| PlaceOfBirth | |
| PlaceOfDeath | |
| Places | Wrapped text field |
| PreTitle | DO NOT DELETE Wrapped text field This field has a picklist, which is displayed as a popup. You will receive an error message if you try to save a Name record with more than one PreTitle field, if the One-per-record validation option is set in the Record drop down menu. |
| PublicView | DO NOT DELETE Wrapped text field This field has default content |
| PublishedWorks | Wrapped text field |
| RecordId |
DO NOT DELETE Unique identifier for this record This is a read only field. Hidden |
| RecordName | DO NOT DELETE Wrapped text field Hidden |
| RecordStandard |
DO NOT DELETE The standard this record adheres to, regarding EAD format. Hidden |
| RecordType | DO NOT DELETE Wrapped text field Hidden |
| RelatedRecord |
Wrapped text field This is a read only field. |
| RelatedTerm | Wrapped text field |
| RelationshipEntry | Text field |
| Relationships | Wrapped text field |
| RELATIONSHIPSAREA | This field is displayed as a section heading and cannot have content typed into it. |
| Rules |
Wrapped text field Actual name is “Conventions” but displayed as “Rules” This field has default content |
| Salutation | |
| School | |
| Set |
Line of text field This is an authority-controlled field. The button next to the field opens (and closes) the tree for this field. The '/' character should be used in this field as a separator to indicate the different hierarchical levels shown in the tree display. |
| Source | Wrapped text field |
| StandardizedFormsOfName |
Line of text field Actual name is “Name” but displayed as “StandardizedFormsOfName” This is an authority-controlled field. |
| Status | Wrapped text field |
| Subordinate | DO NOT DELETE Wrapped text field |
| Surname | DO NOT DELETE Wrapped text field You will receive an error message if you try to save a Name record with more than one Surname field, if the One-per-record validation option is set in the Record drop down menu. |
| TerritorialDesignation | DO NOT DELETE Wrapped text field |
| Text | Wrapped text field |
| Thumbnail | Graphics field |
| Title | DO NOT DELETE Wrapped text field |
| TitleOrOccupation | DO NOT DELETE Wrapped text field |
| TypeOfEntity | Line of text field |
| Use | Wrapped text field |