Record View

The record view is a full screen view of your Calm record, as shown in this example. Please note: the example screen will open a new window, when you have finished and wish to return to this page, use the cross in the top right corner to close the window.

The record view is displayed after a user selects a record from the search result view (the Overview mentioned above). The record view will contain those fields which you have selected to display in Calmview (see below).

Blank Fields

If a record contains empty fields, these will not be displayed in the record view.

Multimedia/Graphic Fields

The full record view can include multimedia or graphic fields. These are presented as thumbnails or icons, dependent on the type of media. These may be clicked to display the full sized version of an image or to open other types of file using the locally associated software.

Images may be "watermarked" to protect your copyright, as described on the Images page.

The fields displayed as part of the full record view, and the order in which those fields are displayed can be customised. The following Configurator options are available underneath 'Record View'.

Record Fields

When you choose the Record Fields option in the Configurator, a screen as shown in this Catalog database example, will be displayed. Please note: the example screen will open a new window, when you have finished and wish to return to this page, use the cross in the top right corner to close the window.

Fields shown in the 'Destination' list are the ones already included in the Record View for this database. Fields shown in the 'Source' list are available to add.

To add a field to the Record View:

Highlight the field in the Source list
Click the button
Click the button

You will see that the field moves to the Destination list, it will now be included in the record view.

To remove a field from the Record View:

Highlight the field in the Destination list
Click the button
Click the button

You will see that the field moves to the Source list, it will no longer be included in the record view.

To change the order of fields in the Record View:

Highlight a field in the Destination list
Click on the or button. You will notice the field has changed position
Repeat with this field and with other fields until the desired order is achieved
Click the button

It is possible to define attributes for the fields you have chosen to display in the record view. The following paragraphs describe the options which are located underneath the destination and source lists, with some guidance for input.

Field Label

You may wish to re-label a field in Calmview, perhaps to show a more 'user-friendly' fieldname to the public. In order to do this, use the Field Label option in the Configurator. The text entered here will appear next to the field in the Record View. If you do not enter a label here, the original field name will be displayed. Field labels in Calmview can be different from those in Calm, and may contain spaces if required.

Tree field

If you choose a field from the drop-down list here, it will be used as a tree field to generate a link and display a tree for the selected field in the record view.

Title Field

You may decide to include Multimedia or Graphic fields in your record view. These fields will ordinarily display images or media files from your Calm database. However you may wish to select a secondary field, the contents of which will be displayed as an alternative, for example if a user is using a 'reader' to make your site accessible for blind or partially sighted people.

If you wish to set an alternative field, highlight the field in question in the 'Destination' list and select the name of the alternative field in the Title Field drop-down list.

Full size image type

When a reader of your Calmview website looks at a full record view, they can click on the thumbnail of any of the images displayed, to view a full sized version.

Choose 'default', 'GalleryThumbnail' or 'RecordThumbnail' from the dropdown list here.

Settings for the full size image type you have chosen, can be made in the Images section of the Configurator.

Link Fields

Link Fields are the fields on your Calm records which are used to link records in different databases together. For example the PersonCode field in a catalogue record will link that catalogue record to a record in the Persons database.

When you choose the Link Fields option in the Configurator, a screen as shown in this example, will appear. Please note: the example screen will open a new window, when you have finished and wish to return to this page, use the cross in the top right corner to close the window.

The fields you may use as link fields are limited to those that are used as link fields in Calm. Link Fields can be added, removed and their order changed in exactly the same way as Record Fields, described above.

You may set criteria to facilitate the viewing of linked records. The following paragraphs describe the options which are located underneath the destination and source lists, with some guidance for input. Fields highlighted in red in the Configurator are mandatory.

Description

You may wish to set some text to appear on your Catalogue record to act as a link to the Person or Place records. Text you enter here will appear as the link, your users can click the link to navigate to the linked records.

Link label

You may wish to re-label the link. The text entered here will appear in the Destination box when you save it. This label is not displayed in Calmview, it is purely used in the Configurator. If you do not enter a label here, the original field name will be used as the link name.

Child data source

The child data source is the database in which your linked records are stored. Choose CalmView.Persons or CalmView.Places from the drop-down list, depending on which database you wish the selected field to link to.

Foreign key

When Calm records are linked to records in other databases, the contents of a unique code field are used to link the records together. For example when you link a Catalogue record to a Person record the code is displayed in the catalogue record in a field called PersonCode and in the Person record in a field called Code.

The foreign key is the name of the reciprocal linking field in the linked records. Enter Code for either the Persons database or the Places database.

Underview Fields

Underview fields are shown on a record view page beneath the other fields in a record, as a table. They show fields from a linked record in another database, for example the Persons database.

When you choose the Underview Fields option in the Configurator, then select a database, screens as shown in the following examples, will appear: Persons and Places. Please note: each example screen will open a new window, when you have finished and wish to return to this page, use the cross in the top right corner to close the window.

Two pages are shown for each database, the first one is to configure Underview fields for Archive record types, the second is to configure Underview fields for Museum record types.

Underview Fields can be added, removed and their order changed in exactly the same way as Record Fields, described above.

The following paragraphs describe the options shown underneath the destination and source lists, with some guidance for input.

Heading

This is the column heading for the selected field in the Underview. If you leave this field blank the field label (or normal field name) will be used.

Column width

This is the width of the column for the selected field in the Underview. The number entered here should be a percentage of the total Underview table width.

Key field

Enter the name of the key field (see Foreign key above) from the database you are linking to. Enter Code for either the Persons database or the Places database.